01
Planning and administration
Project timelines, committee coordination, venue sourcing, supplier negotiation and procedure documents.
ICE Solution
Congress management that keeps every stakeholder moving.
Delegates, speakers, sponsors, exhibitors and organising committees each need a different level of support. ICE Solution coordinates those needs through one detailed plan.
One central management partner
A congress should feel organised long before delegates arrive.
Programme accuracy, registration, speaker support, sponsor value, data protection and financial transparency all need careful attention.
ICE Solution manages medical, scientific, professional and corporate conferences from initial planning through to post-event reporting and reconciliation.
02
Delegate registration
Websites, secure payments, databases, confirmations, accommodation, badges and on-site help desks.
03
Speaker management
Invitations, abstracts, presentation guidelines, travel, accommodation and technical support.
04
Sponsorship and exhibitions
Packages, exhibitor communication, floor plans, stand allocation and sponsor deliverables.
05
Production and social events
Technical production, branding, opening functions, gala dinners, entertainment and tours.
06
Financial management
Budgets, income tracking, invoicing, supplier payments, updates and final reconciliation.
Medical and scientific meetings
Detail is not administration. It is risk control.
We understand the sensitivities of medical congresses, including accurate programme information, professional speaker support, sponsor commitments and clear financial accountability.
✓
Defined responsibilities
Clear ownership and approval processes agreed with the organising committee.
✓
Regular reporting
Progress, registrations, trade participation, income, costs and risks kept visible.
✓
Early escalation
Operational and financial concerns raised before they affect the delegate experience.
✓
Professional stakeholder support
Consistent communication for delegates, speakers, sponsors and exhibitors.
What committees can expect
Control without losing sight of the experience.
1central project plan
100%visible responsibilities
Clearfinancial reporting
Plan properly
Build the congress structure before the pressure starts.
Share the proposed dates, venue, delegate profile and committee requirements.